BRM brings you the top ten ways to… trim your search, fitout and relocation budget:
1. Think open plan - In addition to improving communication, natural light and providing flowing layouts there are excellent financial reasons to consider open plan: lower rent, fewer partitions, reduced A/C and ceiling works and improved air flow.
2. Second hand is the new black! - Traditionally frowned upon, preloved furniture can still be high quality, carries short lead times and is the ultimate environmental policy. Chairs, workstations, storage, reception, meeting and lunch areas are all zones worth considering.
4. Conduct a spatial and needs analysis before searching for office space – Clients often go looking for space before knowing exactly what is needed. Being committed to surplus space is a nightmare. Not enough means you will need to do it all over again sooner than necessary. Do some pre-search planning to help tighten the search criteria.
5. Consider an existing fitout or subleasing on a short term until you find stability. With careful planning, existing fitouts can be cost effectively adapted to suit your requirements. Ensure your make good obligations are considered, when taking on another company’s fitout.
6. Thorough planning – Timelines, budgets and investing time in the pre-design stages will save you money in down-time, variations, extensive plan revisions, and receiving fitouts that lack future flexibility. Quantify all costs upfront to prevent budget blowouts. Include the make good, relocation and post relocation components.
7. Review the quality of finishes – Are high-end front of house areas important? Or maybe staff facilities are key to your company’s values? Laminate, timber, stone, or feature finishes? Allocate the right budget to the zones that are important to your project, whilst saving on others.
8. Delay the right areas – When projects close, so do the purse strings. Ensure that the important areas are delivered upfront. Adding joinery, partitions and upgrading floor finishes are less likely to proceed after occupation. Upgrading loose furniture is a simpler scenario. If staging the fitout, create plans that help implement the vision over time.
9. Go green – There can be an initial premium with environmental projects, but some of the largest opportunities are cost free. There are three major components of a green project – selecting the area and premises; design and fitout; ongoing management and monitoring. Implementing the right green principles can have quick payoffs in addition to the environmental and social positives.
10. Appoint consultants aligned with your design and budget goals – Selecting project managers, architects, engineers and builders who regularly deliver projects above or below your project standard can lead to frustration and additional costs. When appointing fitout providers ask questions, visit projects, look at website galleries and chat to previous clients who match your scope and budget level.