You’ve made the big decision – it’s time to move. So the next step is to start looking at properties, right? …Not quite. Sadly most relocation projects start with a sprint, often in the wrong direction.
Save yourself time and effort by following these BRM top ten pointers to planning a perfect project… and then start sprinting!
1.CREATE & COMMIT TO YOUR GOALS
You can’t deliver your perfect project, without knowing what a perfect project looks like. Plan what you are trying to achieve. Is it staff needs? Top shelf aesthetics? Purely budget driven? Zero down time? Sustainable design? Brainstorm the must-haves and the nice-to-haves?
2.GO GREEN EARLY
If you start thinking about sustainable design after you have selected your building, it’s too late. The majority of resources consumed by a commercial building are used by base building services such as air-conditioning, lighting and plumbing rather than within the tenancy. Make sustainable design and the environment a primary objective in your project goals and deliver from the outset.
3.APPOINT THE RIGHT CONSULTANTS
Providers must have a strong match to your scope, budget and timing goals. Appointing consultants without the relevant skills and experience will drain company resources and compromise the project.
How much space do you need? Are you allowing for growth and organizational change? Layout trends may have changed since your last fitout so a higher ratio of open plan areas might be needed, balanced against more communal spaces and staff-oriented resources. Handling the spatial analysis before site selection can save you from becoming locked into a space that’s too small or large.
5.WHO ARE YOU?
Do you know who you are? Really know who you are? Many workspaces look glossy but lack personality and relevance. Consider the organisation’s personality, branding and achievements, and weave this into the front of house design and internal zones.
6.ARE WE THERE YET?
Compressing the timeline is always possible but can compromise the project. A rushed property search jeopardises strategic negotiations. Tight timelines inhibit the design process. And a poorly planned relocation can quickly turn into a nightmare move. Start early. Include time for property and lease negotiations. Include contingency in the timeline and allow for comprehensive tendering.
7. HOW LONG IS THAT PIECE OF STRING
Nearly everyone wants to know what it all costs well before it’s scoped and designed. Investigate and assemble an idea of likely project costs to guide early decisions and appointments. Keep the numbers rough to allow flexibility.
8.KNOWLEDGE IS POWER
Research the commercial real estate market. Visit recent fitouts. Speak to previous project owners. Seek input from consultants. Gather as much information as practical to make informed project decisions.
9.STAFF ARE NOT MUSHROOMS
Don’t keep them in the dark. Staff engagement, information flow and balanced input are essential to a quality project. Use your project to make a positive change to the working environment and how it is perceived.
Relocation projects can be stressful black holes for time, money and resources. Stay positive, keep the project goals in focus and seek external guidance.