common leasing mistakes #4: infrastructure needs

Business is now more reliant on technology than ever before. When moving to a new office space, it can be the IT infrastructure that causes the biggest headache. You can avoid this with some forward thinking prior to signing your lease.

The infrastructure within older buildings may not always be set up adequately. Is there enough power points or data points and does the space support reliable internet and public Wi-Fi.

A good way to find out about internet speed is to ask other tenants in the building or try tracking down the previous tenant.

If the building is new, this gives you the opportunity to set up your tech needs as you like, but this means initial set up costs need to be factored in to your budget.

Don’t forget your IT equipment such as servers and data storage need a safe space to live. Ideally, this dedicated space needs to be secure and requires adequate cooling to function well.

If you’ve ever worked in an office without air conditioning over the summer period, you’ll know how disruptive this can be to productivity. There’s an expectation on modern workplaces to be equipped with adequate heating and cooling. These types of systems can be expensive to install so be sure to ask about them before signing a lease.

If you’re occupying a floor or sharing a serviced office space, it’s important to look into additional services offered by building management:

• Security and after-hours access
• Shared reception and business services/equipment
• IT Support
• Office furniture and equipment
• Meeting/conference facilities
• Cleaning and maintenance/repair services
• Waste collection services

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Check with other tenants on the standard of service and ask about additional costs associated with using these services.
 
 
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